If they are logged out for more than like 10-15 mins, I say they lose their spot. That small grace period is just to account for disconnects or zone crashing. It isn't really the responsibility of the list keeper to constantly /w the people in the list and check on them like a babysitter.
If you are playing an alt, stay online so you can be contacted when it's your turn. Ideally you should just afk park your toon there, thats what I did for Stormfeather. You are simply increasing your risk of losing your spot otherwise. If you are offline for an hour, there is no way to know if you are even coming back.
Logs are easily manipulated, so that isn't really proof of anything. You would need to ask the previous list holder to be sure.
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